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* 1. Name

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* 2. Job Profile

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* 3. Continent

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* 4. In which field company/organisation has main business activities

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* 5. In how many countries is your company/organisation active

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* 6. How many employees/volunteers does your organisation has worldwide

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* 7. Plan of Business Impact

  Part of Plan  No Effective Partly Not effective
Pandemic coordinator and/or team with defined roles and responsibilities for preparedness and response planning was defined
Local medical advisor/doctor for team, who has good knowledge/contact with local health authorities available
Criteria to activate the Crisis Management Team / Emergency Management Teams and on frequency of the meetings of those teams set up
Essential employees (eg: control room operators in Refinery) defined  critical inputs (e.g. raw materials, suppliers, sub-contractor services/ products, and logistics, IT) required to maintain business operations during a pandemic.
Critical inputs (e.g. raw materials, suppliers, sub-contractor services/ products, and logistics, IT) required to maintain business operations during a pandemic defined
Workforce (e.g. contractors, employees) trained and prepared
Management (e.g. contractors, employees) trained and prepared
Scenarios for potential increase or decrease in demand for your products and/or services during a pandemic (e.g. effect of restriction on mass gatherings, need for hygiene supplies) developed
Impact of pandemic on business-related domestic and international travel (e.g. quarantines, border closures) analyzed

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* 8. Plan of Impact on employees

  Part of Plan  No Effective Partly Not effective
Forecast for employee absences during a pandemic due to factors such as personal illness, family member illness, community containment measures and quarantines, school and/or business closures, and public transportation closures 
Guidelines to modify the frequency and type of face-to-face contact (e.g. hand-shaking, seating in meetings, office layout, shared workstations) among employees and between employees and customers 
Employee access to and availability of healthcare services during a pandemic
Employee access to and availability of mental health and social services during a pandemic, including corporate, community, and faith-based resources
Methode to Identify employees belonging to vulnerable categories (with higher health risks)
System to identify employees and key customers with special needs

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* 9. Allocate Recources to protect employees

  Part of Plan  No Effective Partly Not effective
Sufficient and accessible infection control supplies (e.g. hand-hygiene products, tissues, masks, protection gowns, aprons.. and receptacles for their disposal, cleaning disinfectants) in all business locations.
Communications and information technology infrastructures available as needed to support employee telecommuting and remote customer access.
Availability of medical consultation and advice for emergency response available
Lab collaboration/contracts for testing employees
Medical supply for clinics available
Programs and materials covering pandemic fundamentals (e.g. signs and symptoms of infectious diseases, modes of transmission), personal protection and response strategies (e.g. hand hygiene, coughing/sneezing etiquette) developed
Psychological support in crisis/ Hotlines, consulting established
Material for kids at home (games, music, films) available to reduce stress at home to allow employees to work from home more effectively

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* 10. Policies during pandemic

  Part of Plan  No Effective Partly Not effective
Compensation and sick-leave absences unique to a pandemic, including policies on when a previously ill person is no longer infectious and can return to work after illness.
Policies for flexible worksite (e.g. home-office) and flexible work hours (e.g. staggered shifts).
Policies for preventing infectious disease spread at the worksite (e.g. promoting respiratory hygiene/ cough etiquette, and prompt exclusion of people with symptoms) established

Policies for employees who have been exposed to infectious patients, are suspected to be ill, or become ill at the worksite (e.g. infection control response, immediate mandatory sick leave) set up 
Policies for restricting travel to affected geographic areas (consider both domestic and international sites)
Policies for evacuating employees working in or near an affected area when an outbreak begins, and guidance for employees returning from affected areas.
Triggers defined and procedures for activating, altering  or terminating business operations (e.g. shutting down operations in affected areas).

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* 11. Communication internal & external

  Part of Plan  No Effective Partly Not effective
Plan for finding contacts with reliable pandemic information from community public health, emergency management, and other sources and make sustainable links.
Emergency contact plan with key contacts (with back-ups), chain of communications (including suppliers and customers), and processes for tracking and communicating business and employee status.
Proper communication plans  (e.g. regular communication between management and employees) during crisis – to avoid rumours, fears
Plan for review and select reliable sources for relevant information
Plans to ensure that communications are culturally and linguistically appropriate.
Plans on how to disseminate information to employees about pandemic preparedness and response plans
Plans for information for the at-home care of ill employees and family members.
Platforms (e.g. hotlines, dedicated websites) prepared for communicating pandemic status and actions to employees inside and outside the worksite in a consistent and timely way.
Community sources for timely and accurate pandemic information (domestic and international) and resources for obtaining counter-measures (e.g. vaccines and drugs)
Plans for close monitoring of the developments at intl / national / local level
Collaboration with insurers, health plans, and major local healthcare facilities are informed on pandemic plans
Collection of pandemic plans of local health care facilities with their capabilities and policies.
Availability of contact with local health authorities
Sharing of best practices with other businesses in  communities, chambers of commerce, and associations to improve community response efforts.
Sharing of best practices with other businesses in peers group on international base

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* 12. Other lessons learned

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* 13. If you want to get summary, please give your email

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